Workshop Microsoft Teams

In this workshop, we will work together with you to establish the fundamentals for a structured, secure, and efficient use of Microsoft Teams in your company. The goal is to create a clear environment for collaboration, establish company guidelines, and optimize or realign existing structures as needed. You are welcome to specify your personal focus areas and topics during the initial consultation with the consultant. Expanding to include Teams Phone System is also available as an option.

The workshop begins with an introduction to Microsoft Teams, where the basic functions, technical structure, and close integration with other Microsoft 365 services such as SharePoint, OneDrive, and Outlook are explained. If Teams is already in use, an assessment and review of existing Teams structures will follow, including an analysis of current Teams, channels, user roles, naming conventions, and potential issues with unmanaged growth.

A central component is the topic of collaboration and data organization, where proven methods for file storage and joint editing within the team context are presented – including the use of tabs, OneNote, and other tools. Building on this, permissions and access concepts are examined, especially the differences between owners, members, and guests, as well as the secure management of shared content.

Another important part of the workshop is the collaboration with external persons. Here, we explore the various options for securely integrating guests and external partners into Teams – for example through targeted guest access, shared channels, or sharing content via SharePoint and OneDrive. The aim is to enable secure, traceable, and productive external collaboration – without losing control over data and access rights.

We also cover the integration of meeting rooms with Microsoft Teams Rooms. This involves modernizing conference rooms for hybrid collaboration – focusing on ease of use, central management, and seamless participation in Teams meetings. We discuss typical room concepts, technical requirements, licensing models, and integration with calendar and booking systems. The goal is to optimally embed meeting rooms into the Microsoft 365 environment and significantly improve the user experience.